ASSOCIATION MANAGEMENT
Property Manager: Elizabeth Pinto
Phone: 305-385-4190
Email: Epinto@kwpmc.com
Availability: Monday-Friday, 9am to 5pm EST
Administrative Assistant: Mhia Nunez
Phone: 305-385-4190
Email: mnunez@kwpmc.com
Availability: Monday-Friday, 9am to 5pm EST
Management Office Address:
9501 SW 171st AVE
Miami, Florida, 33196
Management & Administrative Services:
- Collection and allocation of all assessment and funds.
- Obtaining bids for all service contracts.
- Responsibility for observing and reporting on all standard services provided to the Association.
- Review of property conditions and providing appropriate recommendations, after thorough investigation, as part of a continuing program to secure performance by the member of all on-site maintenance teams who serve the Association.
- Work towards establishing a program of preventative maintenance to effectively reduce future capital expenditures consistent with the Board of Directors and approved budget.
- Recommendations for the betterment of the aesthetics of the common elements and property.
- Maintain a fidelity bond on the Management Company.
- Work in conjunction with an accountant to prepare reports and returns required by law, although the Manager shall not be responsible to prepare financial statements or tax returns.
- Coordinate with accountant the filing of all Internal Revenue Service Returns and year-end statements upon receipt of completed accounting work.
- Supervise and instruct Manager's employees to direct all association operations.
- Hire, train, and supervise on-site maintenance and janitorial personnel in their day to day responsibilities.
- Hire, train, and direct any other on-site personnel that may be required to successfully operate the association property.
- Purchase all supplies and materials at the Association expense insuring that the association is receiving competitive prices for all goods and services.
- Set up the billing and collection system for the maintenance assessments.
- Set up system for Association to screen new owners and renters and update the unit owner lists (if applicable).
- Respond in a systematic and business-like fashion to all requests for services or emergencies.
- Establish system for notification of all Rules and Regulations violations in accordance with policies established by the Board of Directors.
- Assist the Board in reviewing and soliciting bids for appropriate insurance coverage.
- Prepare and file Corporate Annual Report of Association.
- Prepare all the forms and paperwork necessary in the conduct of any Meeting of Membership or Board, including notices of meetings, proxies, ballots, check-in sheets, etc.
- If required by Board of Directors, conduct all annual and special meetings of the members of the Association, including the official check-in, acting as presiding officer, assist in ballot counting, verification of quorums, etc.
- Assist the Association in approval of new owners including the process of all necessary paperwork.
- Have representative present at all monthly and annual meetings of the Board of Directors, unless otherwise notice by the Board of Directors.
- Maintain an updated computerized list of unit owners and provide to the Association mailing labels to assist the Association in its contact with unit owners.
- Respond in writing, with a reasonable time, to all written request or complaints from members of the Association. A copy of each response will be provided to the President of the Board. Unless the Board previously directed the Management Company as to Association policy with respect to the type of complaint received or unless circumstances require an immediate response, all requests and complaints will be forwarded to the Board immediately upon receipt to allow the Board to direct the Management Company as to the response desired.
